We are happy to engage with your preferred suppliers if they provide the same level of care and service.

· These suppliers need to be a registered business

· A detailed and comprehensive event run sheet with supplier contacts & phone numbers with confirmation of insurance is required min 2 weeks before the event.

· Details to include their bump in and bump out times for our site event manager and include drivers contact details for deliveries and pick ups.

CATERING:

Our kitchen at Le Viti Farmhouse is NOT a commercial kitchen. Please ensure management has approved the use of a third-party supplier coming to the property and using the facilities.

If a third-party supplier is approved to come to the property to assist with your event, then all cutlery, crockery and glassware will need to be hired. All kitchen items within the house are to stay in the house and not to be used by external suppliers and or removed from the property. This will ensure nothing goes missing and get mixed up between different supplier’s belongings.

The kitchen / Bar is for in house guests only.

We ask for all events that a separate bar is set up outside of the house, the bar is strictly for in house guests only, not events.

Le Viti Farmhouse management are not responsible for the supply of any additional power source for event equipment (stage, lighting, vendors, food trucks) you will need to have an external supplier where you hire a generator for power source.

MARQUEE AND FLOORING

Le Viti management requires the hire of structures, marquees and flooring for your event over 20 guests and is not responsible if you choose not to have a wet weather plan. Structures and flooring are required for use on the outer area on the grass past the tree and you the client is responsible for all costs incurred. Any damages that occur due to poor management of suppliers and or use of structures and flooring will result in deductions from the bond. We request that you notify Le Viti management of your intention to erect structures and or flooring for your event within 1 month prior for approval and location. Le Viti management is not responsible for wet weather plans and the home is out of bounds should the event not have adequate cover. Failure to have adequate coverage for your event may deem your bond non refundable.

FURNITURE:

Any damage or furniture moved will be charged an additional fee. We have a strict policy on moving items of furniture (indoor or outdoor). Movements may cause unnecessary damage to items and to the property itself and can cause cleaning time due to the complex housekeeping inventory checks. If you wish to move for styling purposes, please contact management for prior approval.

MUSIC:

No loud music is allowed after 10.00pm. If a complaint of excessive noise or anti-social behaviour is received, security will be dispatched to investigate and will result in a call-out charge. This fee will be taken from the bond and is non-negotiable. Decibel reads are sometimes taken to ensure Le Viti does not exceed the legal limit, this may require your music to be turned down or base turned off if the levels are too loud.

PETS:

Are not permitted.

INDEMNITY:

Guests’ actions, conduct and safety are the responsibility of the Guests. The owner of this Property does not condone unsafe, irresponsible, or illegal actions/behaviour etc. on or off the premises, during a stay or at any other time. A condition of entering and/or staying at this Property means that all Guests understand and agree to indemnify the owner against any responsibility or action(s) (legal or other), due to any action(s), incident(s), loss or injury(s) while within or outside of the premises (including, but not limited to, the grounds, facilities, structures, etc.) during a stay or at any other time.

ON DEPARTURE:

Upon check out the property should be left clean and tidy.

Excess cleaning required on departure or replacement of items broken or removed from the accommodation will be charged to the guest’s credit card. Furniture, fixtures, and fittings are not to be altered or moved between rooms or properties. There will be a charge incurred if furniture is not returned to its original location.

Damages or breakages of furniture or furnishing, or the property must be reported to Management prior to check out and will be charged to the guest’s credit card.

Any damage to lawns, landscaping and general outside property of Le Viti will incur an additional charge for repairs and subsequently might be taken from your bond hold.

EXCESS CLEANING, DAMAGES AND CHARGES

This includes but is not limited to:

Placement of rubbish in the bins provided.

Sorting recycling from rubbish $300

Extra rubbish removal over and beyond normal - tip run $300 (events are charged per person at $5.50 plus GST)

Extra cleaning for oven (over and beyond normal use) $100

Extra cleaning for BBQ (over and beyond normal use) $100

Any dishes left unwashed - $100.

Any spillages on floors that have not been attempted to be cleaned - $100 or more depending on how much there is to clean.

Cigarette butts in garden or fire pits $150

Stains on furniture/ linen - TBC

Carpet stains - TBC

Missing items or damaged items -TBC

Any damages to exterior Lawns and landscaped gardens - TBC

Please take good care of the items within Le Viti.

Please also note that every item no matter how small is counted for with our very in-depth stock take of items down to the last knife, robe, or towel. Any missing items will be deducted from the bond. Ensure that you clean up after yourself, respect the property inside and out and leave everything how you found it.

Thank you,

Le Viti Management